McHenry County Fair Association Buildings, Grounds and Grandstand Rental

The McHenry County Fair Buildings, Grounds and grandstand rentals sees roughly 500,000 visitors annually and combines banquet, meeting and kitchen facilities, unique outdoor venues, grandstand rentals with ample free parking and friendly, world-class service to create the perfect site for your next event.

Located in Woodstock, Illinois, we are positioned halfway between Chicago and Rockford with easy access to major highways.

BUILDING D

9600 Square Feet Includes Kitchen, Men's and Women's Bathroom and Parking Lot

OUTDOOR SPACES

Typical Events:

GRANDSTAND

3000 Assigned Seat Covered Grandstand including 20/40 Handicap Seats (wheelchair + 1 companion)

CAMPGROUNDS

RENTAL FAQS

The McHenry County Fair Association requires all applicants to provide the Association with a certificate of insurance in the a specified amount with effective dates covering the inclusive time frame of the scheduled event (including set-up and take-down) and naming the MCHENRY COUNTY FAIR ASSOCIATION as “additional insured” at least ten (10) days prior to set-up. A photocopy of the policy does not insure that the policy is in force.

A date is not considered confirmed until a signed contract and required deposit are returned to the McHenry County Fair Office. If another tenant should request the same date(s), the tenant will be required to execute a contractual agreement and submit the required deposit within 48 hours of notification or within a time as specified. If the contract and deposit are not received within that specified time, the date(s) will be released.

No announcements of any kind about the event are permitted until the contract is signed and returned with the appropriate deposit to the McHenry County Fair office.

Rental rates and all other charges have been developed with the intent of providing equitable and reasonable costs for events at the McHenry County Fair Grounds. Precise facility rental rates are available upon request; all rates and charges are subject to change at the sole discretion of McHenry County Fair Association. All rental rates refer to the rental of the building and do not include any labor and/or equipment. As every event is unique, please contact our team of professionals for a rental quote.

Cancellation from contract execution up to 45 days prior to Event + Deposit will be refunded. Cancellation must be in writing and signed by the same person that signed the initial contract.
Cancellation less than 45 days prior to Event = no refund.

Decorations must meet all safety standards and laws and the approval of McHenry County Fair Association. Affixing anything to the walls, floors, or ceiling of any room using nails, staples, tape or any other substance requires the prior approval of McHenry County Fair Association. No glitter or confetti is allowed. If extensive cleaning is required after your event, a $100.00 per hour cleaning fee, plus any additional outside fees incurred as a result, will be applied.

Designated event parking and delivery/drop-off zones will be assigned to your event by the McHenry County Fair Association.

The Fairgrounds Office will receive packages for events up to three (3) business days prior to the set-up day of the event. No C.O.D.s will be accepted for packages. Materials sent to the Fairgrounds prior to your arrival without a contact and organization name will not be accepted.

Payment of taxes or additional fees imposed by any unit of government is the responsibility of the event promoter. Failure to pay any and all such taxes when due will be a considered a breach of contract.

If you will be bringing, or sub-contracting, any equipment into the building, you must submit requests to McHenry County Fair Association for approval no later than thirty (30) days prior to the day of the event. The request shall include dimensions, weight, power needs, as well as a diagram of how each item will be set up on the floor. All requests are subject to approval by McHenry County Fair Association. McHenry County Fair staff will not accept, handle, transport, store or be responsible for equipment provided by outside contractors. Promoter is responsible for meeting all equipment deliveries and pick-ups.


The McHenry County Fair Grounds offers the following rental items or services:
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